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WVU Medicine’s Forman Says Standard Data Definitions Must Come Before AI Scheduling Tools

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WVU Medicine’s Forman Says Standard Data Definitions Must Come Before AI Scheduling Tools

WVU Medicine Chief Data Officer Alex Forman explains how standardizing OR block methods and Epic settings before adding AI scheduling tools lifted utilization. Watch below or on YouTube.

WVU Medicine waited to switch on Epic’s AI-assisted OR scheduling tools until its hospitals built and measured block time the same way. That sequence paid off in the operating rooms. Since the tools went live, recovery of released OR time has risen about 20%, according to Alex Forman, chief data officer at WVU Medicine. Block utilization in the system’s main ORs has also risen from about 60% to 67%. Forman walked through the work on a recent episode of the healthsystemCIO Show. In addition, he will present it with Ilo Romero, the system’s vice president of IT and associate CIO, at the CHIME Fall Forum on Nov. 13. Their lightning talk is titled “One Metric. Better Decisions.”

The push came from Epic. Its quarterly executive update identified opportunities to improve OR utilization at WVU Medicine. At the same time, the vendor was promoting OR Marketplace , a set of tools that lets surgeons and schedulers see and claim open block time. Forman, who supported the OR as an analyst before his current role, looked at the data and agreed. The academic medical center in Morgantown already had a mature block committee with strong governance around its data, while the rest of the system had room to improve. As a result, the team began at a pilot site and restructured its blocks into groups.


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